Employment

POSITION TITLE: Marketing and Membership Assistant
DEPARTMENT: Marketing
POSITION REPORTS TO: Director of Marketing, Director of Membership
FLSA STATUS: Non-Exempt

DEPARTMENT FUNCTION

The Membership Department is comprised of 6 staff that oversees and administers a database of over 24,000 active members (including 4,000 committee members). The Department is responsible for membership customer service, email communications, database maintenance, AutoDraft (installment payment plan), member recruitment, retention and engagement, statistics and reporting, dues billing and follow-up.

The Marketing department develops and implements, in cooperation with the relevant departments, events, marketing and advertising strategies which promote membership in the Association, awareness and growth in the various Association programs.

JOB FUNCTION

Process new member applications and all correspondence related to new and returning members. Coordinate all work related to installment payment plan with members, Customer Service and Finance department. Support efforts to promote and grow membership, Association events, programs and services. Serve as back-up to Membership Production Coordinator to send marketing emails to members/nonmembers regarding events, dues, and membership.

MAJOR ACTIVITIES

  • Performs data entry of new member applications.
  • Provides communication of welcome emails and new member information.
  • Responsible for Ballot/monthly report to the Executive Committee composed of all new members.
  • Assist members, prospective members and the general public.
  • Responsible for database maintenance.
  • Must be thoroughly versed in membership benefits and Association By-Laws as they relate to membership.
  • Maintain AutoDraft customers and enroll new members when they sign up for this service; send enrollment information to Finance.
  • Set up badges, tent cards and work registration and represent Association at bar related functions.
  • Work closely with Committee Membership, Finance, Customer Service and Finance Department on membership issues.
  • Prepare prospect lists.
  • Prepare follow up for focus groups and professional development workshops.
  • Assist Customer Service department at busy times to answer questions on the phone and in-person.
  • Provide back-up assistance to Production Coordinator on email campaigns for membership.
  • Maintain and fulfill mailing list requests.
  • Provide event support.
  • Perform other duties as assigned.

KNOWLEDGE AND EDUCATION

  • Four year college degree required.
  • 1-3 years relevant work experience.
  • Self motivated and able to assume responsibility, and work autonomously in a professional manner.
  • Must have excellent communication, and organizational skills.
  • Strong technical, reporting, and data entry skills required.
  • High attention to detail, adherence to deadlines, solid judgment, and a desire to provide excellent customer service.
  • Knowledge of CRM (iMIS preferred), Dreamweaver, Microsoft Access, Photoshop, HTML is preferred.

Interested applicants should send a cover letter, resume, and salary requirements by e-mail to:

Director of Human Resources
New York City Bar Association
42 West 44th Street
New York, NY 10036
Email: humanresources@nycbar.org


Position: Project Coordinator - Planning and Estates Law Project (PELP)

Reports to: Director of the Legal Hotline of the City Bar Justice Center

Job Description:

The City Bar Justice Center (CBJC) is a division of the City Bar Fund, the non-profit affiliate of The New York City Bar. Each year our staff and team of volunteer attorneys from the private bar provide free legal assistance, through direct representation projects and a telephone Legal Hotline, to approximately 20,000 low-income New Yorkers who do not have access to other legal resources.

The Planning and Estates Law Project (PELP) of the CBJC is made up of a panel of experienced volunteer Trusts & Estates attorneys who provide low income individuals with free legal advice and assistance for probate and administration of estates. PELP was founded in 2013 and is expanding. It is currently staffed by one Senior Project Coordinator, so this will be an entry level Project Coordinator position.

The Project Coordinator will screen calls that come in through the PELP telephone intake line, interview and record data on potential clients who need assistance with an estate or personal life planning matter, provide basic information under the direction of the Director of the Legal Hotline and Special Programs and refer appropriate cases to the PELP panel. The Project Coordinator will serve as the liaison with the pro bono attorney panel by presenting new cases to the panel, preparing legal documents under the supervision of the volunteer attorneys, and organizing frequent clinics in which the volunteers meet with PELP clients to provide assistance with document preparation.

Requirements:

  • A college degree;
  • Outstanding verbal and writing skills;
  • Attention to detail;
  • Excellent computer skills including Microsoft Office Suite;
  • Ability to analyze data and write reports;
  • Being organized ;
  • Having flexibility of hours as some evening hours may be required; and
  • Ability to work as part of a team.

In addition, we require a two year commitment. Spanish language skills are a plus.

The City Bar Justice Center is an equal opportunity and affirmative action employer. We do not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status. We pay commensurate with public interest salaries and experience and provide a generous benefits package.

Interested applicants should send a cover letter, resume and two references (including daytime telephone numbers) by mail or e-mail to:

Director of Human Resources
New York City Bar Association
42 West 44th Street
New York, NY 10036
Email: humanresources@nycbar.org


 

POSITION TITLE: Small Law Firm Director

DEPARTMENT: Small Law Firm
POSITION REPORTS TO: Director of Career Development and Committee Engagement
FLSA STATUS: Exempt

DEPARTMENT FUNCTION

The Small Law Firm Center provides law practice management support to lawyers who wish to start and/or grow their own small law firm. The physical center consists of two conference rooms on the third floor which can be reserved by NYC Bar members free of charge for 2-hour intervals in order to meet with clients. The Small Law Firm Center organizes the yearly Small Law Firm all-day Practice Management Symposium, which is held in November, as well as monthly breakfasts, luncheons and other programs, which provide useful practice management information for existing and aspiring solo practitioners and small firm owners. It also connects members who are interested in mentorship opportunities with the Mentoring Circles program, works closely with the NYC Bar’s Committee on Small Law Firms, publishes a monthly e-newsletter, oversees the Virtual Law Firm Program and coordinates the Vendor Directory Program.

JOB FUNCTION
Develop strategies for Small Law Firm Center’s development and expansion. Act as a resource center for solo and small law firm members. Establish clear public image and presence for Small Law Firm Center.

 

MAJOR ACTIVITIES

  • Develop events to satisfy the member’s needs.
  • Locate vendors offering services of value to the solo and small law firm members.
  • Identify and pursue affinity relationships that will benefit solo and small firm members
  • Network with companies and associations outside of the New York City Bar to expand networking and educational opportunities for solos and small law firm members.
  • Develop various methods of communicating with the solo and small law firm members.
  • Make recommendations to the Small Law Firms Committee concerning areas it might pursue to benefit solo and small law firm members.
  • Develop a public relations/communications plan, including goals and objectives, to maximize resource development efforts and to enhance the Center’s identity and visibility.
  • Direct the implementation of public relations/communication activities.
  • Oversee the conceptualization and production of communication materials including brochures, fact sheets, press statements, the Web site, and media or audio-visual presentations.
  • Develop strong ties with the community served by the Center.
  • Serve as the chief spokesperson for the solo and small law firm members and thereby see that their concerns are properly presented and addressed

 
KNOWLEDGE AND EDUCATION

  • Admission to practice law in New York State
  • At least 3 years of law firm experience in administration or marketing or experience as a small law firm owner/solo practitioner
  • Strong writing, presentation, interpersonal, and communication skills
  • Strong management skills with experience developing budgets
  • Superior organizational and strategic planning skills

 

Salary range is commensurate with experience. Qualified candidates should submit a cover letter and resume with salary requirement to:
New York City Bar Association
Attn: Director of Human Resources
42 West 44th Street
New York, NY 10036
Email: humanresources@nycbar.org