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Employment

POSITION TITLE: Accounts Receivable & Billing Coordinator
DEPARTMENT: Finance
POSITION REPORTS TO: Accounting Systems Information Mgr.
FLSA STATUS: Non-Exempt

DEPARTMENT FUNCTION
Provide billing and accounts receivable support for Meeting Services, Library, & Committees. Produce accurate financial support for the Association.

 

JOB FUNCTION
Generate invoices for services rendered, process payments, collect outstanding accounts receivable, and enter related journal entries. Provide analytical support for Committees and liaison with Committee dept.

 

MAJOR ACTIVITIES

  • Data input to generate invoices for the Association.
  • Maintain relationships with operations to enable accurate & timely billing.
  • Handle billing inquiries.
  • Collect accounts receivable.
  • Record Committee dues payments, apply payments to Committee invoices, maintain individual payment activities, and update monthly reports.
  • Enter and update data into customer databases relating to client information.
  • Perform other duties as assigned.

 

KNOWLEDGE AND EDUCATION

College degree in Accounting or Finance.
1-3 years previous billing and AR experience required.
Must be very detailed oriented and work independently in support of the team.
Excellent communication skills and knowledge of Word and Excel required.
Knowledge of iMIS and Great Plains a plus

Salary range is commensurate with experience. Qualified candidates should submit a cover letter and resume with salary requirements to:

New York City Bar Association
Director of Human Resources
42 West 44th Street
New York, N.Y. 10036
E-mail: ghsu-luk@nycbar.org

 


 

POSITION: Library Assistant (10-19 hours per week)
DEPARTMENT: Library
REPORTS TO: Director of Library Services

GENERAL LIST OF RESPONSIBILITIES:

  • Shelving and retrieval of library books
  • Shifting of library books (light lifting is required)
  • Photocopying of materials for patrons
  • Heavy phones
  • Opening and distribution of library mail.

QUALIFICATIONS:

  • Some college required
  • Library experience a major plus
  • Salary: $10.00 hr.


If interested, please send cover letter and resume to:
New York City Bar
Attn: Human Resources Director
42W 44th Street
New York, New York 10036
Fax (212) 382-6769
Email:humanresources@nycbar.org

 


 

POSITION TITLE: Receptionist/Administrative Assistant
DEPARTMENT: Continuing Legal Education
POSITION REPORTS TO: Director/Deputy Director

DEPARTMENT FUNCTION
The CLE Department offers various types of programs for attorneys to update and continue their education in the law as well as earn required CLE credit. In addition to the approximately 130 discreet live programs, we offer live webcasts, on-line/on demand programs and DVDs/CDs.

The CLE Department is committed to providing quality, timely and relevant programs to both newly admitted and experienced attorneys to serve the Bar's members and the Bar-at-large. The excellent quality of the programs is on the level of long-standing organizations whose sole business purpose is CLE, such as PLI and ALI CLE.

In addition to New York, we are accredited in the States of California, New Jersey and Pennsylvania.

JOB FUNCTION
Serve as receptionist at CLE Desk for both calls and walk-in visitors and assist with administrative & clerical needs of the CLE Department.

MAJOR ACTIVITIES

  • Greet and assist walk-in customers.
  • Handle high volume of calls from multi-line phones.
  • Distribute mail.
  • Assist with all administrative & clerical needs including assisting the Director/Deputy Director with presentations, and other documents, telephone calls and packing and shipping audiovisual orders.
  • Provide and maintain monthly reports.
  • Maintain and update records in the CLE and Membership database, iMIS.
  • Perform data entry as needed.
  • Process registrations for programs.
  • Showcase marketing materials in the CLE Center, lobby and other meeting areas,
  • Maintain and update CLE records and or files.
  • Assist with all aspects of customer service at programs, including setting up the registration desk, processing walk-in registrations, monitoring webcast links for participant questions and technical issues, distributing CLE certificates, ensuring that attendees and faculty members sing in/out and ensuring that the rooms are properly set up.
  • Work some evening hours in connection with assisting with evening programs.
  • Take on additional responsibilities/special projects as needed.

 

KNOWLEDGE AND EDUCATION
High school graduate. Previous administrative experience preferred. Proficient in computer skills and data entry.

Position available immediately. Salary Range low 20's
If interested and qualified, please send cover letter and resume to:

New York City Bar
Attn: Human Resources Director

42 W 44th Street
New York, NY 10036
Fax (212) 382-6769
E-mail: humanresources@nycbar.org
EOE

 

 


POSITION TITLE: Program Coordinator
DEPARTMENT: City Bar Center for CLE
POSITION REPORTS TO: Director/Deputy Director

DEPARTMENT FUNCTION
The CLE Department offers various types of programs for attorneys to update and continue their education in the law as well as earn required CLE credit. In addition to the approximately 130 discreet live programs, we offer live webcasts, online/on demand programs and DVDs/CDs.

The CLE Department is committed to providing quality, timely and relevant programs to both newly admitted and experienced attorneys to serve the Bar's members and the Bar-at-large. The excellent quality of the programs is on the level of long-standing organizations whose sole business purpose is CLE, such as PLI and ALI CLE.

In addition to New York, we are accredited in the States of California, New Jersey and Pennsylvania.

JOB FUNCTION
Assist with the coordination of CLE programs.

MAJOR ACTIVITIES

  • Assist staff attorneys with all the aspects of program coordination, including:
    • Corresponding with program faculty;
    • Confirming faculty information;
    • Setting deadlines for course materials and following up as necessary;
    • Obtaining copyright permission for articles submitted as necessary;
    • Assisting in organizing and sending materials for reproduction;
    • Taking faculty RSVPs for faculty meetings and lunches;
    • Acting as a liaison to Meeting Services, to ensure food, beverage and AV are provided at programs;
    • Sending marketing materials to faculty;
    • Acting as liaison to on-line providers providing them with assistance as necessary; and
    • Assisting with all aspects of customer service at programs, including setting up the registration desk, processing walk-in registrations, monitoring webcast links for participant questions and technical issues, distributing CLE certificates, ensuring that attendees and faculty members sign in/out and ensuring that the rooms are properly set up.
  • Work some evenings in connection with evening programs.
  • Take on additional responsibilities/special projects as needed.


KNOWLEDGE AND EDUCATION
BA/BS or equivalent experience. Proficient in computer skills and data entry.

Position available immediately. Salary Range mid 20's to low 30's
If interested and qualified, please send cover letter and resume to:

New York City Bar
Attn: Human Resources Director

42 W 44th Street
New York, NY 10036
Fax (212) 382-6769
E-mail: humanresources@nycbar.org
EOE

 


POSITION TITLE: Membership & Marketing Coordinator

DEPARTMENT: Membership & Marketing

POSITION REPORTS TO: Manager of Membership & Marketing

 

Job Function
The membership & marketing coordinator is responsible for supporting and implementing the marketing strategies developed to increase membership, promote programs, increase registration, and sponsorship sales. Additionally, the Membership & Marketing Coordinator will support efforts to promote and grow other Association events, programs, and services, including our online communities.

Responsibilities

  • Administratively support and coordinate the marketing campaigns, plans, and programs that result in membership recruitment, growth, retention, and a superior level of member service, as well as any activities required for our online communities.
  • Work closely with the Manager of Membership & Marketing to coordinate our outreach with law schools, including law school visits, Student Ambassador Program, annual Law School Discussion Forums, and event sponsorship including invoicing of school sponsors.
  • Assist in the execution, coordination, and provide support of networking events for young attorneys.
  • Coordinate and assist in the production and implementation of additional programs and events, as well as provide administrative support.
  • Provide outreach to potential advertisers and coordinate advertising and sponsorship sales, achieving set goals and growing revenue and partnerships.
  • Perform data entry as required adhering to set database rules.
  • Provide communication of new member information.
  • Prepare prospect lists and promotional materials for monthly mailings.
  • Prepare and update membership marketing materials.
  • Represent the Association at Bar-related functions.
  • Add programs and make necessary updates and changes to website for membership and marketing.
  • Provide ales and administrative support and coordination of the member benefit programs and affinity relationships.
  • Take notes and provide a written transcript of discussion forums held with Professional Development Directors, Law School Career Services staff and Law Firm Recruiters.
  • Perform other duties as assigned.

 

Qualifications & Skills

  • 4 year degree, preferably Marketing, Communications, or related field
  • 1-3 years of relevant work experience
  • A high level of emotional intelligence, collaborative style, and proven team player
  • Excellent oral and written communication skills
  • High attention to detail, adherence to deadlines, solid judgment
  • Excellent attention to detail when proofing, web, online and print materials
  • Self motivated and able to assume responsibility and work autonomously in a professional manner
  • Knowledge of iMIS, Joomla and Wordpress a plus.

 

Position available immediately. Salary is commensurate with experience. Only resumes with salary requirements will be considered.
If interested and qualified, please send cover letter and resume to:

New York City Bar Association
Attn: Human Resources Director
42 W 44th Street
New York, NY 10036
Fax (212) 382-6769
E-mail: humanresources@nycbar.org
EOE


Position: Deputy Director of the Legal Hotline, reporting to the Director of the Legal Hotline

We are seeking an experienced attorney to serve as Deputy Director of the Legal Hotline to expand the brief services component of the Legal Hotline. Currently, the Legal Hotline is able to provide callers with brief advice that often is sufficient to meet those clients' needs. Some callers, however, need more help. This new component will assist those in need of extended brief services by: drafting, completing or responding to court papers, and/or strategizing with the litigants in order to level the playing field if the other party is using aggressive tactics; reviewing leases, contracts and court papers in order to offer proper legal advice on negotiations or to determine whether there is a meritorious defense or whether the client should offer to settle; or working with special needs populations such as the homebound, the disabled, senior citizens, people with caretaking responsibilities, shut-ins, limited English proficient people and others who often need extra assistance.

Responsibilities: The Deputy Director will be part of a team of attorneys who provide legal assistance to callers to the Legal Hotline. The Deputy Director will be responsible for the following:

  • Developing the expanded brief services component of the Legal Hotline;
  • Recruiting, training and supervising volunteers and interns to provide extended brief services to Legal Hotline callers;
  • Assisting on the development, launching and sustaining of an online intake system for the Legal Hotline;
  • Assisting the Legal Hotline Director in all aspects of supervision and management of the Legal Hotline staff and volunteers;
  • Tracking and reporting data; and
  • Answering calls to the Legal Hotline as needed.

Qualifications: We are seeking an experienced attorney who has:

  • At least 7 years legal experience, preferably in civil legal services;
  • Admission to the New York Bar;
  • High standards for the quality of legal work performed;
  • Experience in a high volume legal services or hotline setting;
  • The ability to work with low-income, pro se clients;
  • Strong technology skills and an interest in working with technology to enhance access to legal assistance from our Legal Hotline;
  • Fluency in a second language, preferably Spanish; and
  • Flexibility, collegiality and enjoys working as part of a team.

                      
The City Bar Justice Center is an equal opportunity and affirmative action employer. We do not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status. We pay commensurate with public interest salaries and provide a benefits package. Please email a cover letter, resume, salary requirements and two references (including daytime telephone numbers) to:

Georgiana Hsu-Luk
Director of Human Resources
New York City Bar Association
42 West 44th Street
New York, NY 10036
GHsu-Luk@nycbar.org

 


 

The City Bar Justice Center, the pro bono affiliate of the New York City Bar Association, increases access to justice for vulnerable New Yorkers by leveraging the resources of the New York City legal community. Each year, our staff and core of volunteer attorneys from the private bar provide free legal assistance, through direct representation projects, advice and information, to approximately 20,000 poor and low-income New Yorkers.

POSITION: Project Coordinator: Refugee Assistance Project/Immigration Pro Bono
The Refugee Assistance Project (RAP) at the City Bar Justice Center provides low-income asylum seekers with quality pro bono legal representation. Our program's clients include torture survivors, victims of political, religious and ethnic persecution, and men and women fleeing from persecution based on gender or sexual orientation. The Project Coordinator conducts screening and comprehensive intake interviews with potential asylum clients; assists with case preparation and country research; and is responsible for the overall administrative duties of the immigration pro bono practice area, including database management and program statistics. The coordinator provides administrative support to the larger Immigration Pro Bono practice area by organizing and conducting outreach clinics and mass trainings for volunteers and establishing and monitoring a new technical assistance hotline for pro bono attorneys assisting unaccompanied minors.

REPORTS TO: Director of the Refugee Assistance Project

  • General Responsibilities: Perform general administrative work such as answering phones, scheduling client appointments and following up with existing clients;
  • Conduct screening and intake interviews of potential asylum clients (on-site and in detention centers);
  • Provide organizational and logistical assistance for community outreach events, legal clinics and trainings;
  • Assist in staffing technical assistance hotline for unaccompanied minors;
  • Provide case assessment support, including country research and referrals to social service providers;
  • Liaise with pro bono attorneys;
  • Maintain client database and run statistical reports;
  • Assist in the preparation of immigration applications, including relative petitions, greencard and employment; and
  • Other administrative responsibilities and tasks as needed. 

Qualifications: We are seeking a detail-oriented, focused person with excellent interpersonal skills who has:

  • A college degree;
  • Fluent in Spanish;
  • Strong computer and organizational skills;
  • Excellent verbal and written communication skills;
  • Ability to work collaboratively with low-income clients, attorneys, law firms and service providers;
  • Demonstrated enthusiasm for social justice issues and commitment to human rights advocacy; and
  • Minimum two-year commitment.

The City Bar Justice Center is an equal opportunity and affirmative action employer. We do not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status. We pay commensurate with public interest salaries and provide a benefits package. Please email a a cover letter, resume and two references (including daytime telephone numbers) to:

Georgiana Hsu-Luk
Director of Human Resources
New York City Bar Association
42 West 44th Street
New York, NY 10036
humanresources@nycbar.org

Submission Deadline: Positionimmediately available. Applications will be considered on a rolling basis. Only those selected for an interview will be contacted. No phone calls.

 


 

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