Job Opening: CLE Program Coordinator

FLSA Status:  Non-Exempt

The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize the legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.

 

DEPARTMENT FUNCTION

The CLE (Continuing Legal Education) Department offers various types of programs for attorneys to update and continue their education in the law as well as earn required CLE credit. In addition to the approximately 130 discrete live programs, we offer live webcasts, online/on demand programs and DVDs/CDs. 

The CLE Department is committed to providing quality, timely and relevant programs to both newly admitted and experienced attorneys to serve the Bar’s members and the Bar-at-large. The excellent quality of the programs is on the level of long-standing organizations whose sole business purpose is CLE. In addition to New York, we are accredited in the States of California, New Jersey and Pennsylvania.

This position reports to Senior Manager, Customer Relations.

 

JOB FUNCTION

Assist with the coordination of CLE programs.

 

Some areas of responsibility include, but are not limited to:

  • Assist staff attorneys with all the aspects of program coordination, including:
    • Communicating and serving as liaison with program faculty and on-line providers; sending marketing materials to faculty/on-line providers and assist for program preparation
    • Confirming faculty information is accurate and updated
    • Setting deadlines for course materials and following up as needed
    • Obtaining copyright permission for articles submitted as necessary
    • Assisting in organizing and sending materials for reproduction
    • Handling faculty RSVPs for faculty meetings and lunches
    • Acting as a liaison to Meeting Services, to ensure food, beverage and A/V needs are properly provided at programs
  • Assist with all aspects of customer service at programs, including setting up the registration desk, processing walk-in registrations, monitoring webcast links for participant questions and technical issues, distributing CLE certificates, ensuring that attendees and faculty members sign in/out and ensuring that the rooms are properly set up
  • Process requests for financial scholarships to programs
  • Take on additional responsibilities/special projects as needed

 

 

EDUCATION, SKILLS AND REQUIREMENTS

  • BA/BS or equivalent experience
  • Minimum 6 months of work experience
  • Strong data entry and general computer skills including Microsoft Office Suite
  • Excellent proofreading and communication skills (both verbal and written)
  • Must be detail-oriented with excellent organizational skills
  • Need to have good time management and successfully prioritize workload
  • Ability and desire to provide excellent customer service
  • Can successfully work collaboratively as part of a team as well as independently
  • Flexibility to work evening hours, as needed for programs held after general work hours

We offer a generous benefits package including paid time off (including vacation/personal/sick/holidays/day off for volunteer work/extra time off in summer) medical, dental, vision, 401K, life insurance, commuter benefits, Employee Assistance Program, employee discounts, and more!

HOW TO APPLY

Qualified candidates should send a cover letter including salary expectations and resume to humanresources@nycbar.org and include Program Coordinator-CLE in the subject line.

It is the policy of the NYC Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity and sexual harassment), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. The NYC Bar prohibits and will not tolerate any such discrimination or harassment. With regard to the Americans with Disabilities Act and other related laws, the NYC Bar will endeavor to make reasonable accommodations for persons with disabilities.