Job Listing: Marketing and Membership Assistant

POSITION TITLE: Marketing & Membership Assistant

DEPARTMENT: Marketing

POSITION REPORTS TO: Membership & Marketing Manager, Senior Director of Membership & Customer Relations

FLSA STATUS: Non-Exempt  

 

The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize the legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.

 

DEPARTMENT FUNCTION

The Membership Department administers a database of over 24,000 active members (including 4,000 committee members). The Department is responsible for membership customer relations, email communications, database maintenance, dues installment payment plan, member recruitment, retention and engagement, statistics and reporting, dues billing and follow-up.

The Marketing Department develops and implements, in cooperation with the relevant departments, events, marketing and advertising strategies which promote membership in the Association, awareness and growth in the various Association programs.

 

JOB FUNCTION 

Process new member applications and all correspondence related to new and returning members. Coordinate all work related to installment payment plan with members, Customer Relations and Finance Department. Support efforts to promote and grow membership, Association events, programs and services. Create list segments from database and through email service provider, send marketing emails regarding events, dues, and membership.

 

Some areas of responsibility include, but are not limited to:

  • Data entry of new member applications and ensuring the accuracy of database records
  • Coordinate communication of welcome emails and new member information
  • Assist members, prospective members and the general public
  • Must be thoroughly versed in membership benefits and Association By-Laws as they relate to membership
  • Maintain dues installment payment plan participants and enroll new members when they sign up for this service; send enrollment information to Finance and follow up as needed
  • Set up badges, tent cards and work registration and represent Association at bar related functions
  • Work closely with Committee Membership, Finance, Customer Relations and Finance Department on membership issues
  • Prepare prospect lists
  • Create list segments from database and through email service provider, send marketing emails regarding events, dues, and membership
  • Prepare follow up for law school forums and professional development workshops
  • Assist Customer Relations department at busy times to answer questions on the phone and in-person
  • Perform other duties as assigned

 

 

QUALIFICATIONS, SKILLS & REQUIREMENTS

  • Associate level degree or higher, or equivalent experience
  • Minimum 1 year relevant work experience (internships will be acceptable)
  • Self-motivated, able to assume responsibility and work autonomously in a professional manner
  • Excellent communication skills, both verbal and written
  • Strong technical, reporting and data entry skills; computer and technology savvy
  • Strong organizational skills, detail-oriented, adherence to deadlines, and solid judgment
  • A desire and ability to provide excellent customer service
  • Work effectively in a collaborative environment
  • Working Knowledge of CRM (iMIS a plus), Microsoft Access, Photoshop, HTML, Real Magnet or other email service provider is preferred
  • Must be flexible to work some early mornings and evenings as needed for events

This position will need to be able to work remotely until such time as the public health situation  improves and the New York City Bar employees return to the Association’s building.

Starting salary for this role is $40,000 (annualized) based on a 35 hour work week. We provide a competitive benefits package including generous paid time off (vacation, personal, sick time, holidays, day off for volunteer work, extra time off in summer), choice of medical plans (some offered at no charge to employee), dental, vision, 401K, life insurance, commuter benefits, Employee Assistance Program, short-term/long-term disability insurance, employee discounts, and more!

 

Qualified applicants should send a cover letter and resume via e-mail to humanresources@nycbar.org and include Marketing & Membership Assistant in the subject line. 

We encourage diverse candidates to apply. It is the policy of the Organization to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity and sexual harassment), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the Organization will endeavor to make reasonable accommodations for persons with disabilities.