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Job Listing: Assistant to the Judiciary Committee/Program Coordinator (CLE) – Entry Level
Position Reports To: Dual Reporting to Senior Director, Programs/Committee Engagement and Senior Manager, Customer Relations
FLSA Status: Non-Exempt
The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize the legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.
This role is split between the Judiciary Committee Office and the Continuing Legal Education Department.
Assistant to the Judiciary Committee:
This office provides general administrative assistance for the Judiciary Committee, coordinating intra-Judiciary Committee communication, collaboration with other county bar associations, and contact with potential judicial candidates the Committee reviews for state and federal judicial posts. The position requires some late night meetings and some travel within the five boroughs.
The CLE Department offers various types for programs for attorneys to update and continue their education in the law as well as earn required CLE credit. In addition to the approximately 150 discrete live programs, we offer live webcasts and online/on demand programs. The CLE Department is committed to providing quality and timely programs to both newly admitted and experienced attorneys. This position requires some early morning and evening coverage at CLE programs.
Areas of responsibility include, but are not limited to:
- Assist Judiciary Committee with evaluations of judicial candidates
- Maintain confidential files and database of judicial candidates
- Schedule and arrange agenda; attend Judiciary Committee meetings
- Undertake all general administrative duties necessary for Judiciary Committee to function effectively
- Correspond with program faculty; confirming faculty information
- Set deadlines for course materials and following up as necessary
- Obtain copyright permission for articles and assisting with organizing materials and sending materials for reproduction
- Organize meetings for faculty; send marketing materials to faculty
- Assist with all aspects of customer service at programs, including setting up the registration desk, processing walk-in registrations, distributing CLE certificates, ensuring attendees and faculty members sign in/out, and ensuring the room is properly set-up.
- Take on additional responsibilities/special projects as needed
EDUCATION, SKILLS AND REQUIREMENTS
- Bachelor’s degree is required
- Minimum 1 year relevant work and/or internship experience
- Proficient communication skills, both written and verbal
- Strong computer skills including Word, Outlook and Excel; willing to embrace new technology
- Ability to practice good time management and successfully prioritize workload.
- Ability to work as part of a team as well as independently
- Excellent proofreading skills, attention to detail and good judgement required
- Able to multi-task and meet deadlines
- Some knowledge of legal field and/or court system a plus
- Interest in nonprofit work is a plus
- Flexibility to work some early morning and evening hours
Generous benefits offered including paid time off (including vacation/personal/sick/holidays/day off for volunteer work/extra days off in summer) medical, dental, vision, 401K, life insurance, commuter benefits, Employee Assistance Program, employee discounts, and more!
The City Bar currently offers a hybrid work environment consistent with public health guidelines. Candidates for this position will be expected to work out of our offices located in the City Bar building in midtown Manhattan part of the time and to work remotely part of the time. The hybrid schedule is new and will remain subject to review and revision. The City Bar requires all employees to be fully vaccinated against COVID-19 prior to entering our building. Additional information about this policy is available via Human Resources.
Qualified applicants should send a cover letter including salary expectations and resume via e-mail to firstname.lastname@example.org and include AJC/PC in the subject line.
It is the policy of the NYC Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity and sexual harassment), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. The NYC Bar prohibits and will not tolerate any such discrimination or harassment. With regard to the Americans with Disabilities Act and other related laws, we will endeavor to make reasonable accommodations for persons due to their religious beliefs; disability; pregnancy, childbirth or related medical condition; or because the individual was a victim of domestic violence, sexual violence or stalking.