Job Listing: Administrative Assistant - CBJC

City Bar Justice Center | Administrative Assistant

The City Bar Justice Center (CBJC) seeks a professional committed to equal access to justice to join our team to provide full-time administrative support to CBJC’s Executive Director, Deputy Director, and additional CBJC staff as needed for the department. CBJC annually provides high-quality, free civil legal services to more than 25,000 New Yorkers from communities that are under-resourced through brief advice and information, and both limited scope and extended representation. CBJC partners with law firms, corporate legal departments, the City Bar and other stakeholders to annually recruit and train over 1,000 pro bono attorneys to staff clinics and work on client matters drawn from our dozen civil legal services projects.  

Essential duties include, but are not limited to:

  • Scheduling internal and external meetings; coordinating room reservations/requirements and catering orders; and drafting/circulating meeting agendas, supporting materials, and minutes;
  • Gathering data to provide regular reporting and supporting other general administrative/operational needs;
  • Assisting with compiling, organizing, and creating presentations and reports from communications and database statistics;
  • Drafting, proofreading, and/or editing internal and external communications;
  • Managing and overseeing inventory reporting and office supplies;
  • Managing invoices and vendor accounts/subscriptions;
  • Assisting with onboarding of new staff, interns, and law students;
  • Assisting in planning and executing programs and events;
  • Serving as a point person and providing administrative and project management support for emergency response clinics, and assisting with other special projects and community outreach as needed;
  • Assisting with updating website content and other communications channels and materials;
  • Other administrative, management, and communications support tasks as needed.

 

The City Bar Justice Center is currently working largely remotely but expects a gradual return of staff to the City Bar building in midtown Manhattan as the public health situation improves. Candidates for this position may be asked to perform some in-office administrative duties before our offices fully reopen to all staff, and must be available for up to full-time in-person work at our offices upon their full reopening.

 

EXPERIENCE, SKILLS & REQUIREMENTS

  • Minimum of one year administrative experience required, preferably in a professional setting, with an associate’s degree or higher/equivalent preferred;
  • Self-starter / ability to work independently with minimal supervision, as well as collaboratively with a team;
  • Strong organizational and project management skills, high attention to detail, and demonstrated ability to anticipate needs and efficiently multi-task;
  • Excellent verbal and written communication skills, including the ability to maintain a courteous and professional demeanor with a diverse range of clients, co-workers, volunteers, and other stakeholders;
  • Strong computer skills, including intermediate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint; and the ability to quickly learn and effectively use client/case management software and other technology;
  • Interest in nonprofit/public interest legal work, serving communities that are under-resourced, and advancing racial equity and social and economic justice.

Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.

Starting salary for this role is $40,000-$42,000 (annualized), based on experience, for a 35 hour work week.

To apply: Please send a cover letter explaining your interest, a resume, and three professional business references via email to humanresources@nycbar.org with CBJC Administrative Assistant in the subject line. Position is open immediately.

The City Bar Justice Center is a proud equal opportunity and affirmative action employer. We encourage diverse candidates to apply. It is the policy of the organization to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity and sexual harassment), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons with disabilities.